Project Coordinator (Electrical Construction)
The Project Coordinator plays a key role in supporting the successful execution of electrical construction projects. Working closely with Project Managers and Foremen, this role coordinates project activities, reviews electrical drawings, and helps identify discrepancies, risks, and opportunities to keep projects on track, compliant, and efficient.
Key Responsibilities
Project Coordination & Technical Support
- Collaborate with Project Managers and Foremen to review electrical drawings and perform material take‑offs.
- Read, interpret, and analyze construction drawings, specifications, and applicable codes to identify discrepancies, deficiencies, or code issues.
- Assist in resolving design issues, change requests, material defects, and equipment challenges.
- Prepare detailed plan review reports highlighting deficiencies or code violations.
- Support lighting quotations and identify bulk‑buying opportunities across active projects.
Permits, Inspections & Compliance
- Submit ESA permits and follow up on inspection results.
- Maintain knowledge of municipal, provincial, and federal building codes and workplace compliance regulations.
Procurement & Scheduling
- Coordinate release schedules to ensure fixtures, materials, and distribution equipment arrive on site as planned.
- Log packing slips, track back‑orders, and communicate discrepancies to the Project Manager.
- Act as a liaison between suppliers, distributors, and project teams.
Change Orders & Financial Administration
- Manage Change Order documentation, including receiving contemplated change notices (CCNs), distributing to project teams, and expediting approvals.
- Assist with progress draw administration, submission, and follow‑up.
Shop Drawings & Documentation
- Create and maintain shop drawing schedules.
- Request, track, and expedite shop drawings from manufacturers and distributors.
- Coordinate approvals and ensure adequate quantities are received.
Meetings & Communication
- Coordinate project kick‑off meetings and attend project meetings as required.
- Record accurate meeting minutes and prepare summaries for Project Managers.
- Maintain strong working relationships with Foremen, clients, consultants, suppliers, and General Contractors.
Project Administration & Close‑Out
- Create and maintain project binders (electronic and hard copy).
- Compile submittals, quotations, progress documentation, and close‑out packages.
- Maintain spreadsheets tracking emails, RFQs, quotes, submittals, and approvals.
- Prepare internal and external deficiency lists and support project close‑out requirements.
- Assist with general administrative duties and cross‑departmental coordination as needed.
Qualifications & Skills
- College diploma or equivalent combination of education and experience.
- 3–5 years of administrative experience, preferably in construction or electrical contracting.
- Strong ability to read and interpret blueprints, schematics, and construction drawings.
- Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
- Excellent written and verbal communication skills with strong attention to detail.
- Solid understanding of workplace regulations, codes, and legislative requirements.