The Project Coordinator is responsible to perform coordination activities as directed by the Project Manager and Foreman to successfully execute projects. The Project Coordinator must be able to read and review electrical drawings with a critical eye that will enable him or her to discover any issues and/or discrepancies and bring them to the attention of the Project Manager.
Job Description
ROLE AND RESPONSIBILITIES
Essential Duties and Responsibilities include, but are not limited to the following:
Work with Project Managers and Foremen to review electrical drawings and perform counts as required.
Assist in identifying bulk-buying opportunities among current projects and in actioning lighting quotation requirements accordingly.
- Assist in the resolution of electrical drawing issues.
- Read, interpret, and understand construction drawings and specifications, the city codes and ordinances regarding building codes, permit issuance, and permit fees.
- Assist with project administration activities, including submitting for ESA permits & follow-up on inspection results.
- Assist in the resolution of design issues, change requests, material defects and equipment problems.
- Prepare comprehensive reports upon completion of plan review to be submitted to the Project.
- Manager and/or Electrical Foreman citing deficiencies or code violations in the plans.
- Prepare and present complex technical reports and recommendations (written or oral); and perform necessary research or investigation.
- Work with release schedules, ensuring that all fixtures, distribution, and materials arrive onsite as scheduled; notify the PM of any discrepancies and follow up on back-orders.
- Log all packing slips and execute release with PM. Log in calendar.
- Act as liaison between suppliers and PM as required.
- Maintain positive relationships with all Foremen, clients, general contractors etc.
- Upon project commencement, coordinate kick-off meeting with site team.
- Project Close-out: Ensure all close out documents are provided and stored in hard copy, as required.
- Change Order Administration: Receive contemplated change notices from General Contractors.
- Distribute CCN to PM and field.
- Expedite issue of CO by GC.
- Progress Draw Administration:
- Expedite issuance of progress draws by PM.Submitting progress draws for approval.
- Shop Drawings:
- Generate a shop drawing schedule and updates regularly.
- Expedite issuance of shop drawings from distributors or manufacturers
- Request an adequate quantity of shop drawings. Expedite approval.
- Work with other departments such as Human Resources in meeting project and legislative requirements.
- Assist with daily project administration activities.
- Create and maintain project binders.
- Filing: Includes clearing backlog and updating filing systems.
- Maintain Spreadsheets: Includes logging sent and received emails, submittals, requests for quotes and quotes.
- Preparing cover sheets for quotations.
- Printing, copying, and creating documents and binders that require submittals.
- Compiling information provided by others into single PDFs.
- Attending Project Meetings when required and take accurate minutes, preparing them for the Project Manager in a suitable format.
- Prepare and maintain internal deficiency lists as required by the Project Manager of Foremen, including lists issued by the Consultants and/or General Contractor
- All other duties as assigned to meet Company objectives.
REQUIREMENTS
- College diploma or related experience required.
- 3-5 years administration experience, preferably in the construction industry.
- Experience with the Microsoft Office Suite of products including Word, Excel, Outlook, and PowerPoint.
- Ability to read blueprints, schematics, field drawings and plans.
- Have oral and written communication expertise which is complimented with a keen eye for detail.
- Knowledge of local, provincial, and federal workplace compliance regulations, ordinances and legislation.